Multi-camera event streaming across Brisbane and the river city venues.
You have one shot at a live event. We stream conferences, AGMs, awards nights and hybrid events across Brisbane, from the convention centre to a boardroom in the CBD. We bring our own professional encoder and redundant internet, so nothing depends on the venue's wifi. Calm on the day, because we've done this hundreds of times already.
This is the NBHD Invitational, streamed live by us. Multi-camera, cut live, with room audio handled properly. Your remote audience gets the event, not a phone on a tripod at the back of the room.
Conference wifi is shared with every delegate in the building. When the room fills up, the stream is the first thing to buffer, and by then there is nothing anyone can do about it.
The kit gets plugged in an hour before doors. The audio feed from the desk turns out to be the wrong output, and the first ten minutes of your AGM go out silent.
A locked-off wide shot for three hours. The people at home switch off well before the keynote, and the recording is unusable afterwards.
A live stream is not a camera pointed at a room. It's a broadcast with one chance to get it right.
The difference between a stream that holds and a stream that fails is almost entirely preparation, and preparation is the part nobody sees on the quote.
The real risk: your members, your board and your sponsors are watching a stream that stutters, and the reputation cost lands on your team, not the supplier.
= A saving you pay for in front of an audience.
Your advantage: you brief us once and then run your event, because the streaming is somebody else's problem to worry about.
= An event your remote audience actually watches.
We visit the venue, test the connection, find the power, meet the AV team and work out where the cameras go. Most problems are solved here, weeks before your event.
We bring the kit up with time to spare and test the whole chain: connection, cameras, and audio from the desk. On larger events we run a full rehearsal to a private link so you can check it yourself before doors.
Multi-camera, cut live by an operator who is watching the room, with the presentation feed and desk audio mixed in. Someone stays on it the whole time, so it's never left running unattended.
You get the full recording, and the same day's footage becomes highlights, speaker sessions and short social clips. One event, months of content.
Multi-day programmes, multiple rooms, speaker sessions captured separately so each one becomes its own piece of content.
Private, access-controlled streams for members and shareholders who can't be in the room, with a recording for the minutes.
Live vision to the screens in the room and out to the audience at home, with the atmosphere intact.
The people in the room and the people at home both get a proper experience, with questions coming back the other way.
Image magnification and presentation feeds, so the back of the room sees the speaker as clearly as the front does.
A members-only link, an embed on your own site, or straight to YouTube, LinkedIn or Teams. Whatever suits your audience.
From a boardroom AGM to a multi-day conference, these are the rooms we stream from. Different sizes, same preparation.
This project was met with a number of technical difficulties to navigate, showcasing our ability to deliver high-quality, real-time content to a global audience even when things change during the event planning stage.
The stream itself, as viewers saw it.
When you need to live stream a large event, having the right tools for the job is necessary. It's also important to be able to change your plans quickly as event requirements change.
In this case study, we give a quick overview of an event we live streamed in Brisbane at the Convention and Exhibition Centre where we needed to roll with the changes and scale our production to meet the client's increasing requirements.
Originally planned to be a small gathering at a smaller venue, the event organisers soon realised that there was much more interest in the event than they had anticipated. This meant a couple of venue changes as the guest count increased.
As the venue size grew to over 1,000 people in the room and another 750+ expected to view the live stream, our solution for how to achieve the desired outcome also needed to grow as the client realised they now needed to increase the production value.
To achieve the best outcome, we had a team of 4 to cover each of the positions required. This included a photographer, highlight videographer, follow camera operator and director to handle the video switching.
For the main switch, we used the Blackmagic Constellation 2/ME. This gave us ample inputs and outputs to be able to route video where we needed. In this case, we had a program record via Hyperdeck plus an output into a decklink card for our 1 minute delay system.
This switcher is also able to handle image magnification outputs too for a separate switch on projector screens, but in this case the venue was handling the in-room screens using their own cameras. We got a feed of their cameras which gave us an additional 2 angles to choose from for the online viewers.
To achieve the 1 minute delay, we needed to get creative. Using another computer based video switching software, we used the instant replay feature to start recording a program feed which was then played out at a minute delay.
This delayed playback was fed into an Atomos Shogun which allowed us to record a backup of the live stream. This was then output into our streaming encoder.
The live stream itself was handled using a LiveU Solo Pro encoder. We had a direct hardline internet feed from the venue plus additional mobile internet modems plugged into the encoder for bonded internet redundancy.
One of the early requests the client made was to have the entire event live captioned. To ensure accurate captioning, we used a dedicated live captioning service to achieve this. We sent our live stream feed directly to the captioning service, who then embedded the captions into the live stream which was then sent to the destination streaming service where the video was hosted.
Additional accessibility requirements were then requested when the event size changed. This required the addition of adding an Auslan interpreter to be shown on the live stream at all times during speaking.
We achieved this by adding a dedicated camera focused on an Auslan interpreter who was located at the front of the event room. We used a wireless video transmitter to send this camera back to our switcher. We used a picture in picture overlay to show the Auslan interpretation in the corner of the screen for anyone who was hearing impaired. We were able to remove this during any performances.
After all the changes and technical challenges encountered during pre-production, the event was a huge success with all the technology working perfectly as planned.
If you have an event coming up in Brisbane and you are wanting to record or live stream it, get in contact with the team at ECKOmedia today to discuss your options.
No pressure and no sales pitch. Just a short conversation about your event, your venue and what your remote audience needs to see.
We'll send a proposal with the scope, the crew and a fixed price. You review, ask questions and decide when you're ready.
We'll tell you honestly, and point you towards the right way to get what you need.
Also see our event live streaming overview, or live streaming in the Gold Coast.
Send us your event details and we'll tell you what it takes to stream it properly. If it's simpler than you think, we'll say so.